What a Virtual Assistant Can Do for Your Law Firm

For established law firms or those just starting out, it’s easy to feel that you have to do everything yourself in order to make ends meet and grow. And that approach makes sense – for a while. But surprisingly, hiring a Virtual Assistant for your law firm is the most important decision you can make to grow your business.

Think about it. Are you spending too much time finding clients or witnesses to schedule a call, meeting or deposition? Do you think your time could be better spent? Could your law firm make more money by delegating these tasks in order to get back to what keeps the lights on – billable hours?

If you answered yes to any of those questions, it's time to hire a Virtual Assistant for your law firm.

‘But I don’t have time to hire anyone right now.’

or

‘But I can’t afford to hire anyone right now.’

HOGWASH, we say. You know why? Because if you don’t have an assistant, you are the assistant – and that leaves little time to do that for which you suffered through your Property, Constitutional Law, and Civil Procedure courses to do: actually practice law and, subsequently, earn a living.

And a Virtual Assistant allows you to pay only for the services your law firm needs – and nothing more. So what, exactly, can a Virtual Assistant do for you and your law firm? We’re so glad you asked.

Your Virtual Assistant can handle...

• Calendar/Schedule Management
• Email Management (Routing, Reply on Behalf-Of, etc.)
• Personal Tasks (Dental and Doctor Appts, Reservations, Shows, 2nd/Vacation Homes)
• Coordination of Spouse/Family Calendar
• Professional Interaction with Inside and Outside Contacts
• Software Updates (Data Hygiene, Remote-Ins, User Interface Testing/QA, etc.)
• Update your CRM
• Return Calls and Voicemails, Wake Up Calls, Reminder Calls/Texts
• Travel Planning (Manage Travel Preferences for Air, Hotel, Car, Vacations, etc.)
• Social Media Support (Blogs/Postings, Facebook, Twitter, LinkedIn, YouTube, etc.)
• Meeting Confirmation (Meeting Requests, Address for GPS, Phone Numbers, Maps)
• Project Assistance and Reporting (Basecamp, Gantt Charts, and other PM Software)
• Reporting (Accounting, Data, Sales, Marketing, Research, Competitive, etc.)
• Research Assistance, Data Gathering, Fact-Checking, Compilations (Firm Dashboard)
• Meeting Preparation and Notes
• Expense Reports
• Gift Buying (Cards, Flowers, Notes)
• Editing and Proofreading, Dictation, News Consolidation
• Workflow Routing, Delegation, and Reporting Progress
• Event Planning, Prep, Coordination, and Meal Planning
• Online File Management
• Mail Screening and Forwarding
• Employee Candidate Screening and Interviews
• Document and Presentation Updating (PC and Mac)
• Vendor Management
• Registering You for Events or Classes
• Maintaining Networking Calendar
• Creating and Managing Surveys
• Maintaining and Removing Duplicate Contacts
• Maintaining CLE Credits
• Newsletters
• Light Transcription
• Scheduling Depositions
• Contacting Expert Witnesses
• Client Intake
• Sending Holiday Cards
• Billing Disputes
• Facilitate Committee Leadership (Bar Section President, etc.)

By now, we’re confident that we’ve tempted you with what likely seems like a too-good-to-be-true solution – but we’ve got the numbers to back it up, too. In fact, take a peek at our Employee Burden Cost infographic if you’re still not convinced that a Virtual Assistant for your law firm makes dollars-and-sense.

So as you – inevitably – plan to hire yourself a Virtual Assistant, contact us at BELAY. (Because listen, we didn’t go to law school or anything but we make a compelling argument here, hence our assumptive close.)

We’ll connect you with a fully and rigorously vetted Virtual Assistant – our acceptance rate is lower than Harvard’s – with the expertise and experience you need to help your law firm grow and reach new heights.

Not ready to sign on the dotted line?

Read how BELAY has helped Ernie Svenson.