What are you doing that’s not worth your time? A Virtual Assistant could take it off your plate and, using the help of AI, double their capacity for more.
When you work smarter utilizing AI, you can reach the finish line faster. Here are some of the ways you and your VA can use AI in your business:
Using AI tools in your everyday tasks can streamline your processes and allow you to get more done in the same amount of time.
In this webinar, Madison Morgan, Director of Talent at BELAY, joins our BELAY client Ali Schwanke and her BELAY Virtual Assistant Melany to talk about ways they’ve used AI.
AI features built into CRM platforms can be a goldmine of insights.
By using specific prompts to interact with these AI tools, valuable data on lead generation, customer success, or industry trends can be readily available. However, it's important to avoid information overload.
The key is to focus on crucial metrics without getting bogged down in constant monitoring. Your VA can analyze data using built-in AI features or external tools. This empowers them to identify trends and potential bottlenecks.
By combining AI's data analysis with a VA's ability to follow instructions and complete tasks, businesses can automate many repetitive processes, freeing up valuable time and resources for strategic work.
AI can analyze vast amounts of data to pinpoint areas where tasks slow down or stall.
For instance, AI can examine a professional services firm's calendar and identify that a key employee is attending too many meetings. This can be a bottleneck because it limits the time that employee has to focus on core responsibilities.
AI can also be used to predict future bottlenecks. AI can be trained on historical data to anticipate situations that might cause delays.
However, it's important to remember that AI is a tool and needs to be used effectively. Just like any tool, AI requires human input and oversight to function properly. Businesses need to train AI models with relevant data and refine prompts to get the most accurate results.
Imagine AI scanning your calendar and realizing you're booked solid with meetings, leaving no room for strategic planning or tackling those critical tasks. This is a classic bottleneck – too much on your plate!
Think of AI as your personal fortune teller for your workday. By analyzing past data, AI can anticipate situations that might slow you down, like a sudden surge in customer inquiries. With this foresight, you can proactively adjust your schedule or delegate tasks to avoid future crunches.
Just like training a new team member, you'll need to provide AI with relevant data and refine your instructions to get the most accurate results. Think of it as a collaborative effort — you provide the expertise, and AI provides the processing power.
Utilizing AI can help you and your VA do more for in and your business, but you still very much need them there. You need both a VA and AI — and you can get so far with them both. By harnessing your God-given skills and strengths in conjunction with AI technology, humans can unlock the full potential of AI and ensure its responsible and effective utilization.
AI can help VAs automate routine tasks, freeing them up for higher-value activities. This can include things like finding and compiling information, scheduling meetings, and responding to emails.
The best way to use AI with a VA is to start by identifying the tasks that take up the most time and can be automated. Once you've identified these tasks, you can start training your VA on how to use AI tools to complete them.
It's important to strike a balance between AI automation and the human element. While AI can be a great way to save time and improve efficiency, it's important to remember that there are still some tasks that are best left to humans. For example, you wouldn't want to use AI to interact with customers if it could potentially damage your relationships.