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The Best Expense Tracking Software Options for Small Business Owners

Have your Google Drive folders started to resemble as much of a mess as a filing cabinet and piles of papers on your desk would be?

Consider this our formal invitation to you to invest in expense-tracking software to sort all of that out.

In this blog, we’ll give you an overview of some of the best software options for you and the benefits of each.

Why Use Expense Tracking Software?

Expense tracking software is an automated way to track, manage and reimburse business expenses.

There are many benefits in utilizing this kind of software in your business, including ensuring accuracy, expediency, and an overall snapshot of business financials in one place.


FreshBooks is loaded with features including accounting, bookkeeping, estimates, expenses, reporting, invoicing, mileage tracking, proposals, payroll, payments, reports, and time-tracking.

Pricing starts at $15 per month and $180 per year.


Wave helps freelancers manage their money by being a one-stop money management system for small business owners. 

With Wave, you can stop chasing clients for money, get paid faster, track your income and expenses painlessly, sync your expenses and income, and complete payroll.

Many of the services on Wave are free with exceptions for payments and payroll.


Expensify is a software company that develops an expense management system for personal and business use. 

You can track expenses, submit expense reports, pay bills, generate invoices, collect payments, track mileage, plan trips and obtain a corporate credit card with Expensify.

Many of the services on Expensify are free with the paid services starting at $5 per month.


Take charge of your finances with Mint's online budget planner. Mint offers a free budget tracker that helps you understand your spending for a brighter financial future.

Mint is an Intuit system that allows you to access your financial life in one app by bringing together spending, balance, budgets, and credit score.

Mint Premium costs $4.99 per month.


QuickBooks is an accounting software package also developed and marketed by Intuit and designed to organize and manage your business.

With Amazon and integrations, you’re able to see profit at a glance, pay your team, get paid, get books done for you, and track expenses.

Pricing starts at $30 per month.


Everlance is an automatic mileage tracker and expense management software.

You’ll never miss a trip with automatic tracking, have a place to document your receipt, manage your expenses, set money aside for taxes, identify deductions, and access IRS-compliant downloads.

Many of the services on Everlance are free with the paid services starting at $12 per month and $118 per year.


Once you have a system and software in place to take on your business finances this year, you may need someone to help you take it to the next level. 

And, as luck would have it, we have that someone. 

With BELAY’s customized nonprofit and business accounting services, we have experts who are tailored to meet your exact financial needs so you can get back to doing what only you can do.

Stop wasting time and money. Hire BELAY today.