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6 Ways To Delegate to a Virtual Bookkeeper

Listen. We get it; we’ve been in your shoes as small business owners. You have a dream, a passion, and bit-by-bit, day-after-day, you pour all of yourself into seeing that dream become a reality. And that kind of grassroots grind means you likely have to wear a lot of hats – all of them, probably – until your dream takes flight. So you manage your own scheduling, marketing, content, bookkeeping, web design and more – but there’s only so much of you to go around.

And again, we get it: It’s hard to turn over any control of your business but if you have any hopes of evolving from a solopreneur operation, it may be time to call in the virtual cavalry – especially when it comes to your bookkeeping.


Stop Doing Your Bookkeeping!


Maintaining an impeccably accurate record book is inarguably one of the most important tasks for any business. One seemingly small mistake or oversight can prove to be a huge (and costly) mistake. So from tracking receipts, noting accounts payable and accounts receivable, logging (future) employee payroll and reimbursements, to taking care of taxes, a virtual bookkeeper is your ticket to getting back to what you love most: growing your business.


Delegate these tasks to a virtual bookkeeper:


With a virtual bookkeeper, you can delegate the following tasks – and more – so you can remove at least one of your countless hats. Because let’s be honest: Unless numbers and math and budgets are your jam, you should probably make way for the professionals.

  1. Accounts Payable. Your virtual bookkeeper can handle all of your vendor bills, and schedule and manage payments accordingly.
  2. Accounts Receivable. Your bookkeeper can manage your accounts receivable, including creating invoices, sending invoices, providing statements, and assisting in collections, and then document those payments in QuickBooks or similar, and create deposits to match what you take to the bank.
  3. Taxes. Dreaded taxes. WOMP WOMP. But since bookkeepers have an intimate knowledge of your books, it often proves easier to have your bookkeeper work with your tax preparer when it’s time to file your taxes. They can also verify that your estimated tax payment is correct.
  4. Employee Payroll & Reimbursement. Your virtual bookkeeper can manage your payroll in QuickBooks, other similar accounting programs, or a payroll service provider and assist in the processing of paychecks and/or expense reimbursements. They can also enter payroll data into your accounting system after your payroll service provider has submitted the reports.
  5. Account Reconciliation. Your virtual bookkeeper can take your faxed, emailed, mailed or website-accessible account records and reconcile them to make sure everything is copacetic.
  6. Bank Fees. A bookkeeper can manage all of your transactions through your accounting system’s bank feed, including matching deposits for accounts receivable or outgoing transactions as payments against vendor bills, matching downloading transactions to existing transactions and adding those that haven’t yet populated, such as those generated outside of the accounting system – credit card or debit card transactions, EFT/ACH, and handwritten checks.

With a virtual bookkeeper, you get all the benefits of having a dedicated, experienced bookkeeper without the expense of an onsite, on-staff bookkeeper, freeing up precious resources – like your time, energy and sanity – that can be better used elsewhere, like growing your business.


Are you ready to start delegating your bookkeeping tasks?

If you’re ready to retire your calculator and delegate your bookkeeping to an expert, contact BELAY today!

Or if you are interested in learning about how one becomes a bookkeeper with BELAY, read here.